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Office Assistant

983 Napa Street, Napa, CA, USA

Job Type

Full Time

Mayacamas Charter Middle School is seeking a Full-Time Office Assistant for our Fall 2023 opening. The Office Assistant will support the Head of School in daily operations of MCMS. The Office Assistant will be selected by and report to the Head of School.

Essential Functions, Duties & Tasks:

  • Perform a variety of clerical duties including typing,

  • Provide support in English and Spanish language as required; translate (both to proper English

  • Maintain records of attendance, student enrollment, and transfers.

  • Call parents on student absences as directed; issue tardy and readmit notices; prepare and send

  • Serve as a receptionist, answering telephone calls and directing calls to appropriate personnel;

  • Attend meetings or conferences as directed: enter information on calendars.

  • Assist in health-related duties; log injury or illness according to established procedures;

  • Assist with student registration and enrollment activities as assigned; input student information

  • Respond to initial reports of student behavioral needs in communication with the classroom

  • Assist students with Chromebook devices and insurance; troubleshoot software problems and

  • Assist with the release of students to authorized parents, guardians, or other approved

  • Compile information and prepare and maintain a variety of records and reports related to

  • Communicate with personnel, parents, and outside agencies in English or Spanish to exchange information for school-related activities, and resolve issues or concerns;

  • Receive, greet and direct visitors; respond to inquiries and provide a variety of general

  • Input data into an assigned computer system; maintain automated records; prepare

  • Receive, sort, and distribute mail; prepare and distribute informational packets, bulk mailings,

  • Operate a variety of office equipment including a calculator, copier, fax machine, computer, and

  • Monitor inventory levels of office supplies; order, receive, and maintain inventory of office

  • Schedule and arrange appointments, conferences, and meetings as directed; maintain

  • Process purchase orders, invoices, applications, and work orders as assigned; monitor office or

Minimum Qualifications:

  • Bilingual Spanish/English.

  • Any combination equivalent to graduation from high school or equivalent

  • One year of

  • Operation of business machines including computer and related software, copier, calculator, fax

  • Telephone techniques and etiquette.

  • Modern office practices, procedures, and equipment.

  • Proficient with Microsoft Office and Google programs.

  • Record-keeping and report

  • Oral and written

  • Interpersonal skills using tact, patience, and courtesy.

  • Operation of a computer and assigned software.

  • Basic math.

Application Process

We are strongly committed to hiring a diverse and multicultural staff. Please send a resume and compelling letter of interest via email to

  • Compensation: Competitive salary and benefits

  • We are a non-profit public benefit 501(c)3corporation

  • Principals only. No recruiters please.

Thank you for your interest in this position.

About Us

Mayacamas Charter Middle School (“MCMS”) is a 6-8th grade public charter middle school that will build on the strength of the proven NTN Project-Based Learning Model while utilizing best-in-class curricular elements to meet the growing needs of Napa’s diverse community of families.

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